PPC Mtg Minutes
5/19/2020
In Attendance
C Rowan - Congregational President, P Heckert - Assoc. Pastor, M Grott, J Plassard, J Sterrett, J Rogers, J Grott, K McCain, C Northington, M O’Donnell, L Keiser
Approval of April Minutes
J Grott motioned to approve, J Sterrett 2nd motion, unanimous approval
Unsung Servant
Bible Study Leaders for holding bible study virtually - Grace Gillespie, Ruth O’Connor, Pastor Barton, Pastor Heckert, Lynn Keiser
M Grott motioned, M O’Donnell 2nd motion, unanimous approval
New Business
Michael Trautmann - new elder
H Brooks motioned to approve, M Grott 2nd motion, unanimous approval
Formation of a Digital Ministry Board - M O’Donnell motioned to bring to voter’s, M Grott 2nd motion, 11 approved, 1 opposed - still needs fleshed out
Version of evangelism
Outward focused
Marketing, email, online studies, online services, text service
Need single point of contact
Responsible to draft policy of what goes online and what does not
Responsible for online presence
Needs to be tech proficient, part of congregation, PT position
Committee first, constitution would need changed
Made in to board at June Voter’s mtg possibly
Parish Ed, Elders, Pastoral Office, Board of Ed would need to work with this board
Will create a unified look for church & school
Needs line item in budget
Cost of tech needed, website fees, streaming fees, subscription fees
M O’Donnell motioned to bring to voter’s, M Grott 2nd motion, 11 approved
1 opposed - still needs fleshed out, adding staff before addressing other staff needs
Old Business
Pastor French - any decisions moved to July
Small Groups - still want to launch
School marketing - events planned are on hold with Covid, continuing to enroll new students
Financial Report
Still in positive
Expenses have been very low - only payroll & utilities
Researching how long to pay hourly, following PPP loan guidelines
PPP Loan was a blessing
Tracking through excel sheet
Pastor’s Report
PH drafting communion policy - family units through end of June
PH on vacation May 20 - 27
Will still host bible study
Pastor Barton will have Saturday/Sunday Services
Ascension Service has been pre-recorded
Calls will forward to my cell phone, if urgent will return & if not will give to Pastor Barton to handle
Confirmation will happen via WebEx meetings
1 student, Q & A with Pastor heckert and elder
Early Childhood Report
Employee evaluations are complete
Working on budget for 20-21 SY
Wrapping up 19-20 SY
New covid guidelines are changing rapidly
Principal Report
May 14 was last day of school
Distance Learning went well
Survey sent to parents about Distance Learning experience
Working on budget
Drop off / Pick Up Event 5/15
Employee evaluations are complete
2nd grade recommendation to BOE - info coming
Brenda & Mike Arden are leaving, new call in Gainesville, Florida
BOE prepared gift for the Ardens
PH to talk with Nola, Pastor French how congregation to provide for gift for Brenda - 21 years of service as a called worker
Board of Christian Education
Will be maintaining current tuition rates
Increased early childhood rates
Volunteer will contact families to fund Enrollment Catalyst
Chromebooks are past their life by 2 years and need replaced
without distance learning can not happen
25K estimate to replace or can look at 3 year payment plan
Monies is collected each year with registration fees to replace CB fleet - on paper but not cash in hand
Year 1 auction paid for chromebooks, year 2 - 6 St. J reg fees = $25,755
Moving forward these funds must be placed in a designated fund each year
List of fees for finance committee - J Rogers & J Grott
Designated funds
PTL does have funds for technology
Church Properties
Meeting in cafeteria, June 1 at 5 PM
Painting everything east of Sanctuary - Fellowship hall, upstairs, lobby area, church office area
Working on sidewalk / drainage estimate between cafe and sanctuary
Will need more labor due to covid -19
School receiving CARES Act funds - will help with supplies & labor
Elders
Re-opening of the sanctuary
Walk thru to set up safely
No disinfectants needed - taping off pews, switching tape between services
6 PM Saturday - at risk service and those over 65 years
12 pews total, 6 on a side
Can seat up to 50 per service
Still encourage to watch online
Stream 8 AM service at 10:30 AM
10:30 AM service held outside
No communion yet
Electric keyboard for outside - cost about $500
Do we have funds
Ask finance committee to review
Evangelism
Lutheran Hour Sunday - end of August
Card Ministry - use cards we have out
Visitor Ministry - encourage congregants to say hello
Human Resources
Performance Evals - thank you for doing, document, turn in back page of eval
Review job descriptions - provide feedback for HR
PF disability - continue to monitor
Finding policies that need written
Short term disability - has been written
Vacation days
Retirements not reported correctly in Concordia - annual compensation reports are not correct
Business manager - overwhelmed with hours and tasks
Contacted Concordia for expected rate increase
Want to offer 2 plans
HR wants time at staff meeting at beginning of year meeting
Parish Education - no report
Youth
Sr High & Jr high Sunday school is happening
Christian Leadership bible study for HS, kids are very engaged
Jr High - virtual Cinco de Mayo
Starting vegetable garden in empty lot - for congregation, food pantry, neighborhood
Cornerstone Lutheran in Indy - servant event at downtown location
July possibly
Painting, landscaping, staying overnight
President’s Report
Budget
Voter’s June 7 is being moved to June 28
Budget to finance committee by June 1
PPC June 10 @ 4:30 in cafeteria
Voter’s will be Zoom mtg @ 1 PM
Virtual Auction May 30
Church Office open on June 1 - only office personnel
Motion to Adjourn - M O’Donnell, J Sterrett 2nd motion, unanimously approved