Parish Planning Council Notes

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Parish Planning Council Notes 1/22/19

February 10, 2019
By Steve Berman
Parish Planning Council - January 22, 2019
Attending: Dann Keiser, Pastor Heckert, Chris Rowan, Mike O'Donnell, Heather Brooks, Jerry Ripke, Russ Shoemaker, Steve Berman
I. Opening Prayer & Devotions - Jerry Ripke delivered a devotional referring to 2 Peter the 3rd Chapter and Romans the Fifth Chapter. He then opened the meeting with prayer.
II. Approval of November 2018 meeting minutes - Dann Keiser made a motion to approve the November 2018 meeting minutes and Mike O'Donnell offered a second. The motion carried.
III. Unsung Servants - The following were nominated as Unsung Servants for shoveling snow: Chris Northington, Ashley Northington, Russ Shoemaker, Kitrick Knobloch, Keith Lah, Donnie Fahler. The nominations were approved.
IV. New Business
a. Escape Velocity Brewing Company, 526 N 9th Street - The Escape Velocity Brewing Company intends on opening a brew pub in the neighborhood of St. James and has requested an approval letter from St. James. This letter is required in order for the business to proceed and sign a lease. The brew pub was described as family friendly similar to Lafayette Brewing Company serving beer, wine and food with no hard liquor. Pros and Cons to granting approval were discussed to include the issue of parking and potential future businesses in that space. After some discussion it was decided that PPC requires more information. Mike O'Donnell made a motion to authorize the President to consult legal counsel regarding ramifications and liabilities in order to protect St. James interests. Russ Shoemaker made a second and the motion carried.
V. Old Business
a. Chris Rowan shared the Vision Workshop has been scheduled for March 8th (evening) and March 9th (morning). Chris commented that the workshops were open to anyone.
VI. Financial Report - Starlah Smith (absent)
a. Dann Keiser reported that the bills are paid and the line of credit is paid back. He then commented that offerings are down a little but cash is flowing.
VII. Board of Stewardship - Stephanie Fahler (absent), Cara Wetzel (absent)
a. No report
VIII. Pastor's Report - Pastor French (vacation), Pastor Heckert
a. Pastor Heckert described that the Synodical Convention officer nominations will be presented at Voters plus a report from Pastor French. He mentioned that Pastor French would be back on Monday.
IX. Board of Elders - Mike O'Donnell
a. Mike O'Donnell shared there is continued development of a Care Calling program. He then commented he is serving on the nominating committee as the interim chair with the intention of getting it going and then turning it over to a permanent chair. Mike spoke about having a full slate to consider come June.
X. Principal's Report - Jake Rogers (absent)
a. In Jake Roger's absence Heather Brooks combined the Board of Christian Education report with the Principal's report and commented on several topics. She spoke about discussions with Amy Dombkoski, the status of delinquencies (caught up on several in December and only lost one at midterm) and the budget. Heather described she anticipates a PPC review of the budget in March with a preliminary budget ready by April. 
XI. Board of Christian Education - Heather Brooks, Lynn Beckham (absent)
a. Report was given with Principal's Report
XII. Board of Youth - Karrie Tarter (absent)
a. No report
XIII. Board of Parish Education - Becky Rowan (absent)
a. Chris Rowan reported that Becky Rowan would not be continuing as the Board of Parish Education Chair. He then commented that teachers are needed for Sunday school and talked about the class schedule for adults.
XIV. Board of Human Resources - Mark Bunton (absent)
a. No report
XV. Board of Evangelism - Jerry Ripke
a. Jerry Ripke reported on several topics:
  • Tom Schultz is heading up the Visitors Committee
  • Follow up activities with visitors - could use some help 
  • Name Tag committee - working on new space to place name tags
  • Encouragement Cards
  • Lutheran Hour Ministries booklets - depression, gambling, etc.
  • Lutheran Hour Sunday 2/23 and 2/24 - there will be some tables managed by volunteers
XVI. Board of Church Properties - Russ Shoemaker
Russ Shoemaker shared the following from his report
a. Sanctuary Interior Restoration - discussed status
  • Mitchell Carpentry has:
    • Altered step side handrails by finishing trim around support posts
  • Floor Covering:
    • Narthex basement stair access still needs carpet tile glued and metal trim applied
    • Sanctuary alter carpet and carpet runners not installed. Carpet received and work to start1-21-19
    • Vinyl plank flooring for Sacristy and Balcony is completed
  • Congregation work to be completed:
    • Base trim in Balcony still needs installed
    • Sacristy and Alter shoe mold still needs installed
  • Sanctuary Pews intermediate supports angle brackets were installed to increase stability
b. Cost of Sanctuary Restoration - Project cost $292,955
  • Remaining Project payouts -      $49,910
  • Century of Faith Fund Balance  $37,742 
  • Negative Balance remaining   (-$12,168) - Russ is working on resolving the negative balance
c. 2019 Future Project List
  • Discussed carry over projects left from 2018 list
  • Board members to bring 2019 project ideas at February meeting
d. Dann Keiser reviewed Old School - Handicap accessibility options
  • Dann reviewed five main options under consideration by Board of Ed & Jake Rogers
  • Church Properties proposed the following to Board of Ed:
    • Short term options
      • Remodel pre-school Indigo room or Red room
  • Board reviewed five design options
    • Long term option (3-5 year)
      • Board recommendation was option #3 Stair tower/Elevator in alley between Parish/Old School on 8th street
e. Reviewed with Board actions taken since last meeting in November
  • Parish Center - Sewer gas in Laundry area - Brenneco re-caulked lift station pit
  • Parish Center - Kitchen steam table drain valve not working - Brenneco rebuilt valve
  • New Gym - Repaired Southeast and Southwest paired opening doors - Mulhaupts
XVII. Presidents Report - Dann Keiser
a. Dann talked about the Nominating Committee and the need for volunteers to serve. Dann also mentioned he would send out an Officer and Board member list for additions or corrections.
XVIII. Motion to Adjourn/Closing Prayer
a. Jerry Ripke made a motion to adjourn and Mike O'Donnell seconded. The motion passed. Pastor Heckert closed the meeting with prayer.
Respectfully submitted, 
Steve Berman, Secretary