Parish Planning Meeting 03/20/2018
Attending: Dann Keiser, Pastor French, Pastor Heckert, Jen Sterrett, Mike O'Donnell, Russ Shoemaker, Chris Rowan, Steve Berman
I. Opening Prayer & Devotions - Board of Church Properties
a. Russ Shoemaker shared that since it is Lenten Season he had chosen to talk about Christ crucifixion and began with the Devotion referring to Luke Chapter 23 starting at verse 39 and at verse 42. He then led PPC in prayer.
II. Approval of February 2018 meeting minutes - After some discussion Russ Shoemaker made a motion to defer the approval of the February 2018 meeting minutes until the April 17, 2018 PPC meeting and Mike O'Donnell offered a second. The motion passed.
III. Unsung Servants - Mike O'Donnell nominated Ruth O'Connor for her outstanding work with the youth. He explained there is a great response from the youth regarding her work adding that her efforts are of her own volition. Mike indicated that Ruth should be the sole nomination. A motion was made to accept the nomination of Ruth O'Connor as unsung servant, there was a second and the motion carried.
IV. New Business
a. Constitution revisions: Meeting April 6, 2018
Dann Keiser shared that a meeting has been tentatively scheduled to meet with Bill Crum On April 6, 2018 at 7:30p.m. Dann explained that he would send out an email to see who can attend.
b. Budget
There was some general discussion regarding the budget. Dann Keiser shared that Jake Rogers previously informed him that the Board of Education will reconvene on this topic after spring break and Russ Shoemaker shared he would be meeting with Daphine Prather for further review.
c. Voters Meeting: April 8, 2018
Dann Keiser mentioned that the Voters meeting will be held on April 8, 2018
d. Other
- Russ Shoemaker requested that Julie Grott be placed on the April 8th Voters meeting agenda for Voters to consider as a new member of the Board of Church Properties. Dann Keiser shared that he would send an email to the Board Chairs to forward any other new member names that Voters should consider at the April 8th meeting.
- Pastor French mentioned that Pastor May would not be running for District President and explained there were openings for President and Vice President. Pastor French then shared the following nominee information
Rev. Dr. Daniel Brege
Pastor St. Paul Lutheran Church, Decatur, IN
1st VP Indiana District (Northeast-Decatur Region)
Grad. 1982
Nominate for President, Indiana District
Rev. David Shaddy
Pastor St. Paul, Indianapolis, IN
2nd VP Indiana District (Central region)
Grad. 1984
Nominate for Vice President, Indiana District
V. Old Business
a. There was no old business
VI. Financial Report - Jen Sterrett
a. There was a review and brief discussion regarding the Balance Sheet and Profit and Loss Statement. Jen shared that we did not receive the voucher money as anticipated and we are now looking at a date before April 1st.
b. Finance Committee
Jenn Sterrett shared the committee is working on the purchasing procedure, long range planning and fundraising.
VII. Pastor's Report
a. Pastor French reported on the following activities and updates:
Activities
- Divine Services conducted - 8
- Sermons preached - 9
- Hospital visits - 4
- Follow up phone calls from staff meeting prayer list - 1
- Counseling - 2
- Walk ins/phone - 3
- Shut ins visited - 1
- Classes taught - 21
- Meetings attended - 13
- Funerals - 1
- Weddings - 0
Upcoming:
Bible Study and cafe continues
Holy Week:
- 3/28 Maundy Thursday 6:00
- 3/29 Good Friday 6:00 (Communion Ser 5:15)
- 3/29 Good Friday Chapel 2:00 (FYI)
- 3/30 No Service
- 4/1 Easter 7:00, 9:00, 11:00 (No SS)
- 4/8 Voters
- 4/21 Auction
- 4/22 Confirmation Examination 10:30
- 4/29 Confirmation Service 10:30 (12 students)
Other: Pastor French mentioned that Pastor Barton will be preaching over the weekend of the Auction
b. Pastor Heckert reported on the following activities and updates:
Activities
- Divine Services conducted - 7
- Sermons preached - 8
- Hospital visits - 3
- Counseling - 2
- Walk ins - 3
- Shut ins visited - 7 (3 attempted)
- Classes taught - 22
- Meetings attended - 10
- Funerals - 0
- Weddings - 0
Updates
- Taking some days off in April (04/12, 13, and 15) to celebrate my mother-in-law's retirement - will be guest-preaching there - Rev. Jim Barton will be leading Pastor Heckert's Sunday morning Bible study class that weekend
- Pastor Barton will be preaching the weekend of the Auction with the exception of the 10:30 service, which will be the examination of our 8th grade confirmands
- Sunday Bible study class - looking at concluding at the end of May - do have one prospective adult confirmand if he so desires
- Paintball Outing - Once Easter is over will solidify plans for another paintball outing with the youth as well as plans for rededicating youth room
- There was a brief discussion about getting the youth room ready before turning it over
VIII. Board of Elders - Mike O'Donnell
a. Mike O'Donnell reported that the Board of Elders are sponsoring the Lenten dinner tomorrow (March 21st). Mike then shared that the Board will launch a care calling program next month as a prototype. Will then evaluate to determine next steps. Mike shared that a future program being considered is a ride sharing program to help bring older members to church. Lastly, Mike mentioned that the youth Sunday School that he and Mary had been facilitating will stop due to low attendance.
IX. Principals Report - Jake Rogers (absent)
a. No report
X. Board of Christian Education - Heather Brooks and Lynn Beckham (both absent)
a. No report
XI. Board of Youth - Karrie Tarter (absent)
a. No report
XII. Board of Parish Education - Becky Rowan (absent)
a. No report
XIII. Board of Human Resources - Mark Bunton (absent)
a. No report
XIV. Board of Evangelism - Jerry Ripke (absent)
a. No report
XV. Board of Church Properties - Russ Shoemaker
Russ Shoemaker reported on the following:
a. Summer Projects List
- Sanctuary exterior windows repair
- Sanctuary storm windows - scaffolding installed (work in progress)
- Started work on east side of Sanctuary
b. New Pews
- Status
- Waiting on last Manufacturer's quote to be received
- Board sub-committee to review quotes and bring recommendation to full Board for final vote
- Quoting process to be closed by end of March
- Pew Manufacturer to be selected prior to April Church Properties meeting
c.Sanctuary Interior Restoration
- Money raised to date - Century of Faith $100,000 approximate
- Pastor French added that money raised is closer to $130,000 if including the pews
- Strategy for fundraising
- Congregation announcement (all three services) Completed
- Review funding with St. James Financial Committee
- Fundraiser deadline - June 1st, 2018
- Start date of Restoration - July 9th, 2018
d. 2018 Project List
- Prioritized list to identify highest priority
- New Church Pews $55,000 est. Century of Faith Funding
- Pre-School New heating/cooling system Rm#102, #104 $11,000 Maintenance & Repair
- Parish Center - Install new kitchen grease trap $3,500 Maintenance & Repair
- Jen Sterrett shared that PTL may be able to help fund. There was a brief discussion and an intention to see if this can be a source of funding
- Plan on doing this work over the summer while school is out
- Parish Center - Replace faulty exhaust fan for 4 restrooms $2,423 Maintenance & Repair
- Sanctuary and Cafeteria - replace sidewalk/water drainage $3,500 estimated Maintenance & Repair
- Total Maintenance & Repair Cost $20,423
- Reviewed Maintenance & Repair budget status. Board passed resolution to complete above projects based on Maintenance & Repair budget balance and discussion with Business Manager on cash flow concerns
e. Spring Clean-up Day
- Work to be done
- Work date set - Saturday, April 14th, 2018 and rain date Saturday, April 28th, 2018
XVI. Board of Stewardship - Vacant
a. No report
XVII. President's Report
a. Dann Keiser initiated a discussion regarding strategic and tactical planning for the growth of St. James. Strategies, short term plans and the importance of listening to the Spirit and following the path that Christ sets for us was shared. No formal action was taken.
XVIII. Adjournment
a. Pastor French made a motion to adjourn, Mike O'Donnell seconded, and the motion carried. The meeting closed with prayer.
Respectfully submitted by Steve Berman, Secretary