Parish Planning Council Notes

Posts Tagged "Parish Planning Committee"

Parish Planning Council Notes 08/21/2018

September 03, 2018
By Steve Berman
Parish Planning Committee - August 21, 2018
 
Attending: Dann Keiser, Pastor French, Pastor Heckert, Starlah Smith, Jerry Ripke, Jake Rogers, Heather Brooks, Lynn Beckham, Karrie Tarter, Mike O'Donnell, Chris Rowan, Russ Shoemaker, Steve Berman
 
I. Opening Prayer
a. Pastor French led PPC in prayer
 
II. Approval of July 2018 meeting minutes - An error was identified under section X Board of Christian Education and the correction was noted. Pastor French made a motion to approve the July 2018 meeting minutes as amended and Mike O'Donnell seconded. The motion carried.
 
III. Unsung Servants - The following was nominated for helping St. James to include playground restoration work and moving mulch: Ron Adams, Fred Akers, Larry Akers, Mike Arden, Harold Bechner, Jim Bechner, Mike Bennett, Brad Bishop, Sara Bishop, David Bryan, Tasha Bryan, Donnie Fahler, Kyle Kurtz, Wyatt Kurtz, Kyle Myers, Josh Philyaw and Professor Joe's for donating pizza to feed the crew. The nominations were approved.
 
IV. New Business
a. Board items - There were no Board items
b. Planning Meeting Continuation - Chris Rowan reported that we are in the middle of the RE: vitality survey to run through September 2nd. There was some discussion regarding the eligibility requirements of who can take the survey. No action was taken.
 
V. Old Business - There was no Old Business
 
VI. Financial Report - Starlah Smith
a. Starlah Smith referred to the Profit and Loss Statement and gave some background on the Special Gifts Income Lines. She then went through the income and expenses and explained that we anticipate ending the month with a positive balance of approximately $8,000. Lastly, Starlah reported that our offerings are about $3,400 short per week. There was some discussion about the numbers and communicating results and opportunities.
 
VII. Pastor's Report
a. Pastor French reported that the restoration is going well and reported on some upcoming activities - September 9th - Installation Sunday for Sunday School Teachers and Adult Information/New Member class begins
b. Pastor Heckert shared that he would be on vacation from September 13th - September 22nd to celebrate with his parents in honor of their 35th wedding anniversary
 
VIII. Board of Elders - Mike O'Donnell
a. Mike O'Donnell shared that Worship and Holy Communion in the cafeteria is going well. Mike commented that Service is full and there is a positive mood. There was some discussion about inviting the congregation to remain for fellowship particularly after the 8:00a.m. Service.
 
IX. Principals Report - Jake Rogers
a. Enrollment: Total School House = 240 students 146 (Kdg-8) + 94 (In, Td, Pre-School & Pre-K) [Harmony Reporting]. 2018-2019 School Choice Scholarship: $209,170.60 (to date) ('17-'18 = $211,377.93) ('16-'17=$190,435.50) ('15-'16=$213,103)
 
b. Happenings at St. James Lutheran School
  • Teaching Staff
    • Preschool 2=Cassie McQuinn, Jessica Beck (aide)
    • Preschool 2=Lindsey Eggold, Mandy Sattgast (aide)
    • Preschool 3=Rebecca Ziegler, Abby Zumbuhl
    • Preschool 3=Chrissy Ford, Ellen Clark (aide)
    • Pre-Kindergarten=Jenny Caylor, Morgan Kurtz
    • Kindergarten=Melissa Trautmann
    • 1st Grade=Lydia Roland
    • 2nd Grade=Brenda Arden
    • Kdg.-2nd Aide=Kourtney Jeffries
    • 3rd Grade=Cara Hamilton
    • 4th Grade=Kris Ripke
    • 5th Grade=Amy Dombkowski
    • 6th Grade=Donna Rider
    • 7th Grade=Lynn Keiser
    • 8th Grade=Jenna Farrington
    • Music=Amanda Goodspeed
    • Religion=Pastor French, Pastor Heckert
    • Art=Joan Tietz
    • Title 1/Resource=Carol Huth
    • Athletic Director=Hannah Heckert, Asst. Ath. Dir.=Jenna Farrington
    • School Secretary=Ashley Northington
    • Admissions Director/Early Childhood Director=Julie Grott
    • Principal=Jake Rogers
  • Projects are complete
    • We want to thank the donors and contributions of the Century of Faith campaign, the St. James Auction, and St. James Lutheran Congregation for your support and contributions to our program and our school! We grow together because we work together as members of the body of Christ! God is good, all the time....and all the time, God is good!
    • Special Thank You to our Board of Church Properties and our Custodial crew for all of our projects and cleaning this summer!
  • What's new this year?
    • Math supplement (IXL), Music Curriculum (Quaver Music), Social Studies Curriculum (gr. 6-8)
    • New Renovated Restrooms (Old & New Buildings)
    • SRPx-Safety Procedures (iloveuguys.org)
      • Volunteer/Parent Badges-Check-in Door 1&6
      • Staff Badged
  • St. James Lutheran School Calendar 2018-2019
    • 9/3 - Labor Day, No School
    • 9/5 - PTL Family Fun Night, 6-7:30p
    • 9/7-8 - SJS Volleyball Tournament
    • 9/13 - Fall Pictures
    • 9/14-15 - Our Shepard JV VB Tournament
    • 9/21-22 - Calvary Soccer Tournament
    • 9/22-23 - Trinity, Indy Varsity Volleyball Tournament
    • 9/29 - PTL Carnival
X. Board of Christian Education - Heather Brooks, Lynn Beckham
a. Lynn Beckham shared Board updates and/or recaps of topics to include staffing, the playground fencing project and auction results. Lynn reported the Board has been exploring ideas for next year's dutch auction
 
XI. Board of Youth - Karrie Tarter
Karrie Tarter shared her Board report:
a. Mission
  • Time in the Word
  • Service to St. James and Lafayette Community
  • Fellowship in a Christian environment

b. High School Youth

  • Leadership - Board is pursuing the possibility of a Youth Director position versus DCE position. Funding removed from 2018-2019 budget prior to April 2018 Voters Meeting. Ruth O'Connor donating $5,000 annually for Youth Director Stipend position (similar to AD position). Meeting with Grace and St. James leadership 8/7/2018. See position description if agreement to utilize Grace's DCE. Grace offered only 8-10 hours monthly for 1/4 stipend amount. Youth Board does not feel this meets our needs and Lynn Keiser has expressed interest, prayerfully considered and accepted the role of Youth Leader
  • Youth room - Foundation met and questions renting upper room to dance studio for office space. Stove/oven was purchased from Youth budget. Possible option in a ground level space that would require renovation
  • National Youth Gathering 2019, Minneapolis, MN - call out meeting was 4/15/2018 and 10-12 youth interested in attending the gathering. Possible travel with Grace Lutheran Lafayette but they want to maintain separate "church family" groups at the gathering. Their DCE Brian Pike said the adult leaders need to meet and discuss what they want a joint effort with St. James to look like
  • NYG Fundraising
c. Junior High Youth
  • Indiana District youth at Camp Lutherhaven 9/15-16/2018. Will need adult leaders to attend
d. Budget
  • Budget discussed at April meeting with Dann Keiser. Submitted costs and Youth Director position in budget request. Proposed budget for 2018-2019 submitted as below
  • Request for church financial support for NYG - historically cost per youth was 1/3 family, 1/3 church/youth budget, 1/3 fundraising was removed from 2018-19 budget
  • Final budget includes smaller amount for youth program expenses, zero for NYG and zero for youth leadership position
  • National Youth Gathering Designated Funds $5013 (This is fundraised money by the youth)
2018-2019 Board of Youth Ministry Proposed Budget
Youth Ministry program expenses - $5,000
NYG-adult leaders expenses (3-4): registration, hotel, travel - $4,200 - $5,600
(NEW) Youth Director stipend position (comparable to AD) - $5,000
Total - $14,200 - $15,600
 
XII. Board of Parish Education - Becky Rowan (absent)
a. Chris Rowan shared several items on behalf of Becky:
  • Trunk or Treat - October 21st from 3:00p.m. - 5:00p.m. The event is on Facebook and 330 have indicated a desire to attend
  • Ice Cream Social to kick off Sunday School - September 9th
  • Nonmembers have been saying they want to attend Sunday School
  • Need two more teachers for Sunday School
XIII. Board of Human Resources - Mark Bunton (absent)
a. No report
 
XIV. Board of Evangelism - Jerry Ripke
a. Jerry highlighted the following topics from his report:
  • Visitor Committee meets at 3:00p.m. on Fridays
  • Greeters to be more visible - during Pastor's classes? during the activities on September 9th?
  • Reminder to PPC to wear their Name Tags
  • Sending cards to the sick
  • Ideas to consider
    • Open Gym to the community - there was discussion regarding logistics and risks. No action was taken
    • How we can aid Alcoholics Anonymous efforts
XV. Board of Church Properties - Russ Shoemaker
Russ Shoemaker shared a project status report:
a. New Church Pews - funded by Century of Faith Selection made on Pew design
b. Sanctuary - Interior Restoration Paint crew completed repair/paint Sanctuary interior
  • Electrician working on lighting/electrical outlets
  • Sanctuary Wainscot material/Oak flooring purchased and being manufactured
  • Detail painters due in first of September for 2-3 weeks
  • New subflooring laid on Alter, Baptismal area and Sacristy - new base to build hardwood on
c. Parish Ctr. & Old School - Renovation of (4) Restrooms Completed - Thanks to the Pre-School and painters for the bathrooms
d. North Parking Lot - Playground area - Fencing to secure playground (16 ft. gate/two 8 ft. sections) Not started to date
e. Pre-School - Install new LG Heat/Cooling System room #102 & #104 Completed
f. Parish Center - Install new Grease Trap for cafeteria kitchen area Completed
g. 8th Street Steps (New Gym) - Replace hand rails Completed
h. Parish Center - Replace roof exhaust fan for (4) restrooms and kitchen Completed
i. Sanctuary - Install new LG Heat/Cooling System for Sanctuary Balcony Completed - Still need to complete line set covers
 
XVI. Board of Stewardship - Stephanie Fahler & Cara Wetzel (absent)
a. Stephanie Fahler reported that she is co-chairing the Board of Stewardship with Cara Wetzel and they are presently the only members of the Board. Stephanie shared some topics the Board is focused on:
  • Revising the old job description
  • Making Scriptural Tithing a lifestyle
  • Electronic giving
  • History of LCMS Church/School relationship
  • Community Restoration Celebration - November 17th from 10:00a.m. - 5:30p.m. The Board plans on having a live band, smoked pork and hot dogs, a chili cook off, cornhole tournament, brew tent, bounce houses and baby-sitting
    • There will be on-line sign ups

b. Chris Rowan made a motion to make an agenda item of Admission of new Board members at the next Voters Meeting for Stephanie Fahler and Cara Wetzel. Mike O'Donnell offered a second and the motion passed.

XVII. Presidents Report - Dann Keiser
a. Dann Keiser mentioned to PPC to be aware and to pray for the continued right for church affiliated schools to maintain the right to receive public money through Indiana's school voucher program and still make employment/enrollment decisions based on the religious principles of a religious institution. He mentioned the Roncalli Catholic School staff termination matter as an important example of where legislation may or not be headed. Dann encouraged PPC to contact our legislators to press our position.
 
XVIII. Motion to Adjourn/Closing Prayer
a. Pastor French made a motion to adjourn and Jerry Ripke seconded. The motion carried. Pastor Heckert closed the meeting with prayer.
 
Respectfully submitted by Steve Berman
 
 
 
 

 

 
 
 
 
 
 
 
 
 

Parish Planning Council Notes 07/17/2018

July 18, 2018
By Steve Berman

Parish Planning Committee - July 17, 2018

Attending: Dann Keiser, Pastor French, Pastor Heckert, Starlah Smith, Jen Sterrett, Julie Grott, Jerry Ripke, Jake Rogers, Heather Brooks, Lynn Beckham, Mike O'Donnell, Chris Rowan, Russ Shoemaker, Steve Berman

I. Opening Prayer & Devotions
a. Lynn Beckham began with the Devotion referring to Romans 14:19 and drew upon the world of professional sports to describe the importance of teamwork to achieve a common goal/vision. She then led PPC in prayer

II. Approval of June 2018 Meeting Minutes - Pastor French made a motion to approve and Mike O'Donnell seconded. The motion passed

III. Unsung Servants - Amanda Goodspeed, Cory Caylor, and Jenny Caylor were nominated for painting the bathrooms to be renovated and were unanimously approved. The demolition crew and all those involved were also unanimously approved

IV. New Business
a. Board Items? - None reported
b. Budget
Dann Keiser explained that the Voters meeting will be held on August 5th and initiated a discussion regarding the budget. Mike O'Donnell offered that Robert's Rule of Order for debating a motion be considered for the Voters meeting. There were several questions and discussion regarding this topic and Mike explained that if moving forward advance notice should be given. After the discussion regarding the budget, Pastor French made a motion for the original June 3rd budget, with updated actuals, and the revised budget, from the June 19th PPC meeting, both be presented to Voters at the August 5th Special Voters meeting. Mike O'Donnell offered a second and the motion carried.
c. Planning Meeting Continuation
Chris Rowan made some opening comments and spoke about the District Demographic Study and followed up on the RE: Vitality Lutheran Revitalization Program that was introduced at the July 11th Planning meeting. He described we could potentially conduct a needs assessment survey in August/September. Chris further explained we need to look at Stewardship, small group engagement pieces, and small group leadership classes. Starlah Smith offered that Mindy Schlotman can share what she learned from a Fundraising for nonprofits/schools conference that she attended to aid the planning process. There was some discussion and agreement that the next PPC meeting on August 21st be primarily devoted towards planning. Dann explained that Board reports should be sent to each other in advance of the meeting to better devote time towards planning during the meeting. Dann also shared that Mindy should report on her findings from her conference at the August 21st PPC meeting. Lastly, Dann mentioned that the meeting would be held in the Fellowship Hall.
 
V. Old Business - None reported
 
VI. Financial Report - Starlah Smith and Jen Sterrett
a. Starlah Smith reported that offerings are up the last three weeks, all operating related bills are paid and that the deficit is shrinking. There was some discussion that we are in the line of credit about $60,000 and that the deficit is about $86,000/$87,000. Lastly, there was some discussion about a donation that was willed to St. James and how we will administer the donation. Pastor French indicated that after further research he can better report and answer questions regarding the topic.
 
VII. Pastor's Report - Pastor French and Pastor Heckert
a. Pastor French
Pastor French reported that Worship in the Cafeteria went great. He also commented on August events - August 8th first day of school, August 8th Confirmation orientation meeting at 6:30p.m., August 15th Public Confirmation begins
 
Activities
Divine Services conducted - 7
Sermons preached - 7
Hospital visits - 3
Follow up phone calls from staff meeting prayer list - 2
Counseling - 3
Walk ins/phone - 1
Shut ins visited - 3
Classes taught -2
Meetings attended -13
Funerals -2
Weddings -0
 
b. Pastor Heckert
Pastor Heckert gave the following updates:
  • Finishing Genesis Bible study this upcoming Sunday - finishing ch. 3, possible going into ch. 4 if time permits - either way, ends Sunday
  • Reminder: will not be here July 29, but in Michigan
  • When we discuss budget issues, I'd like to make a few comments
  • Our Saviour Lutheran Church in Monticello, IN  - Pastor John Gore is retiring and the St. James Pastors may help out the Circuit and Our Saviour Lutheran Church in Pastor Gore's absence
Activities
Divine Services conducted - 6
Sermons preached - 7
Hospital visits - 3
Counseling - 1
Walk ins - 3
Shut ins visited - 10(+2 attempted)
Classes taught -4
Meetings attended -8
Funerals -1(Arnold Glenn Rainwater - service 07.05.18, Fisher Funeral Chapel)
Weddings -0
 
VIII. Board of Elders - Mike O'Donnell
a. Mike O'Donnell reported on budget work and that he was pleased with the transition of Worship to the Cafeteria. He commented on adding Elders for Saturday night Communion service and reducing the number of Acolytes
 
IX. Principals Report - Jake Rogers
a. Jake Rogers reported that school starts on August 8th and orientation dates are July 31st, August 2nd, and August 6th. He then shared there was a staff "kick off" Worship and School meeting at Cornerstone Lutheran Church in Carmel, IN. Jake explained that a site visit has been scheduled at St. James regarding International Students and if successful St. James will be approved to accept International Students. Lastly, Jake reported that New Family and Kindergarten numbers are up, he will be on vacation from July 18th - July 25th, and that a Call Process is underway for a new Superintendent of Indiana schools
 
X. Board of Christian Education - Heather Brooks and Lynn Beckham
a. Heather reported that Mary Myers has joined the Board and Shawn Cline is no longer serving on the Board. She then explained that the Board will facilitate a Sunday meal on Education Sunday, August 5th
 
XI. Board of Youth - Karrie Tarter (absent)
a. No report
 
XII. Board of Parish Education - Becky Rowan (absent)
a. No report
 
XIII. Board of Human Resources - Mark Bunton (absent)
a. No report
 
XIV. Board of Evangelism - Jerry Ripke
a. Jerry Ripke spoke about the Project Connect Ministry Program and the many topics and booklets available to promote outreach - Suicide, Depression, Mental Health, How to Pray, etc.
 
XV. Board of Church Properties - Russ Shoemaker
a. Russ Shoemaker reported that the Board of Church Properties discussed the Sanctuary Interior Restoration and 8 other Summer projects:
  • Sanctuary Roof
    • Meet with Contractors for replacement of damaged shingles and seal down of shingles not properly seating - work to start in Fall
  • Total list of projects scheduled Summer 2018
    • New Church Pews - funded by Century of Faith, Deposit made on pews
    • Sanctuary - Interior Restoration, Crew arrived today
    • Parish Center and Old School - Renovate Restrooms, Tile laid. Final work on plumbing to complete this week and Restroom partition start next week
    • North Parking Lot - Playground Area - Add fencing to secure playground. Also fix main entry gate, Start July 25
    • Pre-School - Install new "LG" Heat/Cooling System Room #102 and #104, Completed
    • Parish Center - Install new "Grease Trap" for cafeteria kitchen area, Finish this week
    • 8th Street Steps(New Gym) - Replace hand rails, Complete before August
    • Church Office stair wells - Install trench drains to stop flooding Church office, Moved out next year
    • Parish Center - Replace roof exhaust fan for (4) restrooms and kitchen, Completed
    • Sanctuary - Install new "LG" Heat/Cooling System for Sanctuary Balcony, Completed. Still need to install line set covers
  • Other
    • There was some discussion about handrails in the School and non-slip strips that go fully across the stairs
XVI. Board of Stewardship (Vacant)
a. No report
 
XVII. Presidents Report - Dann Keiser
a. No report
 
XVIII. Motion to Adjourn/Closing Prayer
a. Pastor French made a motion to adjourn and Mike O'Donnell offered a second. The motion carried. Pastor French closed with prayer

 

 
 
 

 

 

 

 

 

 

Parish Planning Council Notes 2/16/16

April 06, 2016
By Steve Berman

Parish Planning Committee -- February 16, 2016

Attending: Dann Keiser, Jeff Baumgarn, Dave Probst, Ben Schoon, Pastor David French, Bill Crum, Christopher Rowan, Jake Rogers, Russ Shoemaker, Candace Shaffer, Jerry Ripke, Kelly Gross, Caren Bunch, Marcia Collins, Steve Berman
 
  1. Opening Prayer by Pastor French
  2. January minutes -- moved to accept by Chris Rowan, seconded by Candace Shaffer, approved
  3. Unsung Servants -- Brianne Hubner, Ashley Northington, and Becky Rowan - Stewardship
  4. New Business
    1. Auction Committee Account
      1. Auction committee does not have their own account
      2. Concerns with transparency, accountability, lack of line item accounting and timely reports have resulted in donor retention issues and the inability for Auction Committee to effectively answer donor questions and concerns.
      3. Motion to allow the Auction Committee to have their own account or sub account and report up to the Board of Christian Education by Ben Schoon. Seconded by Jeff Baumgarn, approved.
  5. DCE Report and Board of Youth -- David Probst
    1. DCE continues to teach confirmation for 7th grade students, keyboarding skills for 5th grade, and serves as a substitute teacher and substitute kitchen person as needed.
    2. National Youth Gathering
      1. Planning continues for gathering in July
      2. Fundraisers continue with an Easter breakfast fundraiser in March and the take stock in the youth fundraiser in April
      3. Monthly Gathering meetings take place for the adults leading the youth to the Gathering and the youth and adults participating in the Gathering
    3. Board of Youth Ministry has not met since November. Will attempt to meet before March PPC meeting.
  6. Board of Evangelism -- Jerry Ripke
    1. Bibles were ordered for arrival on Palm Sunday. Some are available at the Visitor Center.
    2. International Dinner subcommittee met January 31 at Ruth O'Connor's home.
      1. Reviewed 2015 program. Need to get the word out sooner and to more groups to have a greater amount of international students
      2. Jerry will visit area Pastors to solicit help
      3. Meet again later in the summer (mid-August) to discuss details of the meal.
    3. Need t replace outdated information in Visitor packets
    4. Continue to wear Nametags and encourage others to wear
  7. Board of Church Properties -- Russ Shoemaker
    1. Century of Faith
      1. 8th St. school steps project contract signed w/Tecton Const. Management, Inc. 
        1. Project cost $45,000
      2. Sanctuary exterior
        1. Board will contact "Gothshall Building Restoration" for project review and confirm Project Cost of $40,000
        2. Dann Keiser was asked to assist in review process and attend meeting to review contract. Will do walkthrough in the next month.
        3. Possible start date of project late summer/fall
    2. Status of surveillance cameral installation
      1. 12 cameras covering 3 parking lots and walkways install is complete
      2. Open issue -- All staff should have access to camera surveillance at work stations. Not yet accessible. Jake Rogers has contacted Contractor for resolution.
    3. Quotes for boiler repair from Advance Tech pending
      1. Re-plumb make -up water for soft water $490
      2. Repair leaking circulation pump $992
      3. Scheduled start date for repairs March 14th
    4. Fire Inspection
      1. New gym locker room sprinkler system
        1. Cost to make sprinkler operational $3,357
        2. Required annual water line test $170 and water dept. annual usage fee $512
        3. Discussed Ace Fire Protection Company's recommendation to request variance from State to remove locker room sprinklers and replace with new fire alarm system for whole gymnasium.
        4. New Audible system in the new gym and to work externally estimated at $10,000
        5. New expandable fire control panels and rewiring to include new gym, school and church estimated cost not to exceed $25,000. Discussed the possibility of a Dutch auction to raise funds.
      2. No Dedicated line to Central Station -- Cost to fix approximately $2,000. Mulhaupts quoting.
      3. Emergency lighting device not working hallway E/C -- D/C room -- repaired
      4. Maintenance room service panel had open spaces exposed -- repaired
    5. Property Work completed since last PPC Meeting
      1. Kitchen plumbing, 2" and 3" cast iron waste pipes rusted and leaking replaced with plastic plumbing completed. Cost $790
      2. Repaired door in Jen Probst's classroom and changed two lockset
      3. Repaired 2 heat registers n Visitor's Center
      4. Repaired both gas heaters n New Gym
    6. Custodial Staffing
      1. Labor rate to be increased starting in February
      2. Least senior staff to $7.75
      3. More senior staff based on performance
      4. Staff to be evaluated bi-annually for incremental raises to be determined by Custodial Supervisor with Church Properties Board approval.
  8. Pastor's report -- Pastor French
    1. Lent services continue -- "Places of the Passion"
    2. New Member class -- 6 people
    3. Pastor Ouelette, Lutheran Association of Missionaries and Pilots, Inc (L.A.M.P.) will be preaching Sunday February 28th
  9. Board of Human Resources -- Mark Bunton - Absent
  10. Financial Report -- Ben Schoon
    1. Reviewed financial summary
      1. 2015 financially healthier than 2014
      2. Discussion to simplify detailed financial report to describe income, expense, results and major factors in preparation for voters assembly.
      3. Dann Keiser to go over Profit and Lass statement in detail with Ben Schoon
      4. Anticipate financials meeting to be held on March 6th and call meeting on April 3rd
  11. Board of Christian Education -- Candace Shaffer
    1. Finalized tuition for the 2016-17 school year. Intent to return forms to be sent.
    2. Information on financial support and tuition rates to be sent
  12. Board of Stewardship -- Christopher Rowan
    1. Start up the nursery for the 10:30 a.m.. service
    2. Continue to sponsor church fellowship potlucks
      1. Good turn out on February 14th Potluck. People were assigned tables by numbers and questions were posed in a game like fashion to encourage conversation and relationship building.
      2. Potluck ideas
        1. Kids table with inexpensive items to engage with, coloring books, crayons, etc.
        2. Group activities
        3. Finding someone you don't know and sitting with them
        4. More introductions
        5. Free will offerings for organization and group financial support
        6. Next potluck on March 20th
    3. Dinners for eight
      1. Rotate form home to home every quarter
      2. Encourages and promotes people to engage with each other
      3. New couples are directed into this group to help them build a foundation in the church
    4. Continued work on the church side of the website
      1. Build out email sign up
      2. Have 10:30 a.m. service live streamed
      3. Have sermons recorded in video and audio
      4. Chris to discuss with Pastor French the "About Us" part of the church website.
      5. Discussion -- schedule meeting to confirm and/or assign webmaster responsibilities for church and school
      6. Update the news and announcements so that it posts to website and Facebook
      7. Need information for Nola and Mark on the church staff page
      8. Partner with Dave Probst on Youth ministry part of site. Chris will also update Dave regarding online donations.
      9. Update the education and boards portion of church site.
      10. Motion to run a Facebook campaign not to exceed $400 from now until June by Ben Schoon, seconded by Russ Shoemaker, approved.
  13. Principal's Report -- Jake Rogers
    1. Fire alarm system/Fire inspection/New gym
      1. Working with Russ Shoemaker & Daphine Prather to resolve inspection issues
    2. Infrastructure trial of ISTEP went well
    3. Will attend Redeemer Lutheran Church on Sunday, February 21st, to briefly talk about St. James Lutheran School and invite them to our Open House on February 25th.
    4. SJS Basketball Tournament
      1. Basketball Team had a 3rd place finish. They have been selected to participate in the state Lutheran School tournament in Fort Wayne
      2. Cheerleaders had a 1st place finish in SJS Cheerleading competition
    5. Students will represent St James at the local Non-Public School Spelling Bee at Faith on Thursday, February 18th and at the Purdue Science Fair on March 11-12
  14. Vice President Report and Parish Education Report -- Jeff Baumgarn
    1. Live streaming -- Divine worship
      1. Pastor French and Jake Rogers to consider the purchase of Apple TV or Google Chrome
    2. Audit responsibility given to Dann Keiser
    3. Parish Education Report
      1. Amanda Goodspeed and Jocelyn Knobloch are going to lead VBS
      2. VBS is going to be on July 11-15th from 8:30 -- 11:30. The theme this year is Barnyard Roundup
  15. President's Report -- Dann Keiser
    1. Dann will be talking with staff and board chairs about future goals and objectives
  16. Old Business
    1. 2016-2017 Budget
      1. Ben Schoon to give Boards an accounting of what they spent
      2. Anticipate a draft budget in April
    2. Audit Review
      1. Dann Keiser to look at options
  17. Motion to adjourn by Bill  Crum, approved
  18. Closing Prayer by Pastor French

Respectfully submitted by Steve Berman

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