PPC Minutes
1/19/2021
In Attendance
C Rowan - Congregational President, D French - Sr. Pastor, P Heckert - Assoc. Pastor, J Sterrett, J Grott, N Sattler, M O’Donnell, C Northington, J Rogers, J Plassard, L Beckham, A Goodspeed, B Rowan
Approval of October Minutes
A Goodspeed motioned to approve, P French 2nd, motion passed
Unsung Servant
Organists, Bell choir, and Choir
Wayne & Eileen Luke, delivered Christmas Eve kits to families
A Goodspeed motioned to approve, P French 2nd, motion passed
Old Business
How can we put on a digital hat?
Each board is challenged to come up with a way to touch those worshipping at home
How do we meet needs for our 2 congregations - online & in person
Food Pantry - congregation member questions
How many do we serve each month?
Do we need to continue to collect money? $100 K in fund
About $15K expenses yearly
No bill from food finders in quite awhile
Original name was “Social Concerns”, renamed “Food Pantry”
Can we use it for other social needs or agencies?
Monthly Report requested for newsletter & bulletin
PPP loan forgiveness app complete, waiting on APS Report, due by 12/31, ready to sign 12/18
New Business
Online Application for Board Members, “Application to Serve”
Board suggestions for people
Challenge to recruit based on talent list
Nominating Committee - C Rowan & K McCain
April Voter’s meeting
Bringing before congregation, at Voter’s, a vote to move convention
Pastor’s Report
Pastor French
Quarantined until Jan. 30
Working on Lent - CPH’s “Return to the Lord”
1 adult confirmed, 3 adults for new member class upcoming
Pastor HeckertWorking from home pending COVID test results
Pastor Barton to fill in, if needed
Teaching confirmation online
Financial Report
Monthly - 100K in income and 135K expenses
Still doing great at keeping expenses down
Will be fine until Mid May
Still learning FACTS
Qualified for 2nd round of PPP loan, working with bank now
Early Childhood Report
Report attached
3 new students enrolled in January
Admissions for 21-22 SY picking up
Finishing up budget & tuition for 21-22 SY
Principal’s Report
National Lutheran Schools Week - NLSW, is coming up
Passed fire inspection - Round 2
4 students have withdrawn 2nd semester 3 moved out of state, 2 will be back in August
We are not licensed to be a virtual school for out of state students
1 had transportation issues, online was not a good fit
Started 2nd semester in “Virtual Mode” - 3 days
Re-inventing area parochial spelling bee, math competition, St. James Science Fair
Indiana Non-Public Educator’s Association - INPEA, School Choice CelebrationFriday, 1/22
10 years of School Choice
Legislators, families, educators, administrators
Everyone should get involved, write your legislator thanking them, voicing your support for School Choice
Board of Christian Education
Rick Newberry, Enrollment Catalyst site visit, Feb. 2 & 3
Board of Church Properties
Did not meet in December
Working with Mr. Rogers on Fire Inspection corrections
Board of Digital Ministry
A Goodspeed - Chair, Cara Wetzel, Libby Plassard, Andrew Buess
M O’Donnell motioned, PF 2nd motion, approved
Identifying goals
Stream services
Working at improving quality
Recruiting additional members
Identifying audiences
Stjameslaf.org - hub for all things St. James
Creating new website
Identifying current & future tech needs and associated costs
Also working with Parish Ed
Board of Elders
Planning underway for Lent & Easter seasons
40-70 per in-person service
How many for online worship?
2022 Synodical Convention to be delayed - vote at next voter’s
New circuit visitor - Pastor Eggold from Grace
Board of Evangelism
No Report
Board of Human Resources
Current priorities
Audit Remediation plan
2021 Healthcare plans
Kris Ripke recognition
Retired 12/31/2021
Presented with gift baskets & various gifts
Staff bonus proposal - no funding available
Approach congregation to donate to during NLSW
Aligning Concordia & APS annual salaries
Aligning Concordia & APS payroll deductions
APS vs. Paycor payroll system
2021 performance evaluations - May 1
Board of Parish Education
Lent planning underway
Working on a Lent kit similar to Jessie Tree
Adult Bible study planning
Sunday School planning
Requesting list from Nola of families who have attended since last Christmas
Making phone calls - list of 552 names
150 contacted so far
Pastor Heckert - zoom & in person Sunday School
Pastor French to record Luther’s Morning Prayer
Encourage every day prayer life
Board of Stewardship
No Report
Board of Youth
No Report
President’s Report
Due to change in fiscal year, need to change meeting months
Policy Based Governance vs. Board Based Governance
Motion for Adjournment
M O’Donnell moved to adjourn, C Rowan 2nd motion, motion passed