Parish Planning Council Notes

Archives - July 2017

Parish Planning Council Notes 7/18/2017

July 19, 2017
By Steve Berman

Parish Planning Committee - July 18, 2017

Attending: Dann Keiser, Pastor French, Pastor Heckert, Chris Rowan, Mike O'Donnell, Jake Rogers, Julie Grott, Becky Rowan, Jerry Ripke, Russ Shoemaker, Steve Berman

I. Opening Prayer & Devotions
a. Pastor French opened the meeting with prayer. No Devotion was shared. Dann Keiser described that the practice of sharing Devotions will start back up at next month's meeting, August 15, 2017, with the Board of Elders.

II. Approval of June 2017 meeting minutes - Pastor French made a motion to approve and Jake Rogers seconded. The motion passed unanimously.

III. Unsung Servants - Mike O'Donnell made a motion for Dick and Cathy Collison. Can always count on Dick and Cathy for being at Saturday Worship Service. All was in favor and the motion carried.

IV. New Business
a. Board Issues
No Board issues were discussed. Dann Keiser informed PPC he wanted to verify when the Boards are meeting
V. Old Business
a. Protecting Our Ministry - Constitutional revisions
  • Mike O'Donnell reported that on July 29th there will be a final go through for a completed revision. There was a brief discussion and Dann Keiser shared an anticipated timeline of the completed revision going to PPC in August and the Congregation in September/October
b. Ministry Action Team
  • Chris Rowan reported we are 2 weeks away from the next post card initiative. He also mentioned volunteers were needed to become involved in community activities. The third topic that Chris brought up was the formation of a technology or "social media" team to help information flow in and out in an organized and unified way. The team would provide a point of contact for people that wish to have information put out there. There was discussion regarding who would be on the team, which Board or Boards would oversee the team, and about setting a date for the team to meet. A consensus was reached that the School Board and Board of Elders would oversee the team
c. Other
  • Dann Keiser described that the Treasurers position was presently vacant and that Starlah Smith was open to the nomination. There was some discussion and Jerry Ripke made a motion to bring the nomination of Starlah Smith to Voters in November and Mike O'Donnell seconded the motion. All was in favor and the motion carried.
VI. Pastor's Report - Pastor French and Pastor Heckert
a. Pastor French:
Pastor French reported that the District called and informed him of an opportunity to host a Sr. Adult Festival on September 29, 2018. The festival would involve school choirs and a meal for approximately 150 people. There was some discussion and consensus was reached in favor of hosting the festival. Pastor French indicated he would report back that we accept. Pastor French will be on vacation after July 23rd returning August 5th. Pastor French mentioned that the office will be operating without Nola Hecht as she is presently traveling. Pastor then spoke briefly about Justin Hecht. Lastly, Pastor French indicated he would be conducting a funeral service for James Breitwieser, Kelly Gross's father, on Friday July 21st.
b. Pastor Heckert:
Pastor Heckert reported that he recently officiated one wedding and co-officiated another. Pastor Heckert will be conducting a funeral service for Mike Decker on Monday, July 24th.
VII. Board of Elders - Mike O'Donnell
a. Mike reported that a Head Elder will be ratified at the next meeting.
VIII. Principals Report - Jake Rogers
a. Jake reported the following:
  • Projects were being finished and preparations were being made for school beginning on August 9th
  • There is a teachers meeting on August 1st
  • Orientation is on August 2nd, 3rd and 7th
  • Installation of Mrs. Jenna Farrington and rededication of teachers on August 6th
  • Jake will attend the IN Dist. Admin Conference at Brown County July 19th through July 21st
  • Hannah Heckert will be the new Athletic Director and Jenna Farrington the Assistant Athletic Director
IX. Board of Christian Education - Vacant
a. Jake Rogers reported that chairs were named - Lynn Beckham and Heather Brooks. The Board will hold regular meetings on the 3rd Tuesday of the month and twice a month for big topics
X. Board of Youth - Karrie Tarter (Absent)
a. Pastor Heckert shared that the Board is examining the curriculum for high school youth and that a large focus has been placed on high school youth in general. Looking at monthly activities and bible studies.
XI. Board of Parish Education - Becky Rowan
a. VBS
  • 142 in attendance (50 not from St. James), 45 volunteers
    • Feedback: 2 preschool classes, 2 4th/5th grade classes, janitorial staff helped keep bathrooms, etc. clean
    • Several families were asking to sign up to attend school
      • Need a school table for one or all the days where parents can ask questions and sign up for next year
  • June 18-22, 2018 is the date for next year
b. Sunday School
  • Started a Prize Table
    • 1 coin for attendance
    • 1 coin for bible verse memorization
    • 1 coin for catechism memory work
  • Launch date will be September 10th
  • Incorporate registration information and follow up for attendance
c. Adult Bible Study
  • Committee of Wayne Luke and Grace Gillespie are investigating studies for families and will report on August 1st at our next meeting
  • Pastor French is reviewing a bible study on Noah
  • Pastor Barton is interested in doing a study
d. Nursery
  • Several families have said they cannot attend or come together because there is no cry room with access to service.
    • There was a brief discussion about TV options
e. Other
  • Becky described a need for a key FOB and gym key for access to work on Sunday School on weekends, First Friday Fun Nights and meetings. There was some discussion and a commitment to work with Becky on the access concerns
  • There was a question and some discussion about First Friday Fun Nights and Becky explained that the next First Friday is on August 4th at 6:00pm. Becky explained that recent attendance numbers have been about 40 to 50 people.
XII. Board of Human Resources - Vacant
a. No report
XIII. Board of Evangelism - Jerry Ripke
a. Jerry explained that the first meeting was July 18th. Focused on getting members involved, new members, inactives, memory work and growing in our faith
XIV. Board of Church Properties - Russ Shoemaker
a. Status of Summer Projects
  • Sanctuary Exterior Wall & Windows Repair  Century of Faith (COF) Funded - focusing on east side
    • Exterior work is about 80% complete by Contractor "Gothshall Restoration"
    • Lafayette Glass Co. has taken measurements on replacement glass for stained glass storm windows
    • Replacement quotes are under way to replace Old Gutter/Downspouts
      • Replacement guttering will be 6" Gutters and 3" x 4" Downspouts
      • This is considerably larger than old copper gutters
  • Fellowship Hall & Parish Center Roofs had leaks from recent rains (not the new roofs)
    • "Rayborn Roofing" patched small leaking spots
  • New Gym-replacement & move two water fountains - cost $6,850
    • Work will start July 20th to start rough-in work of new fountains located on exterior walls adjacent to main floor restrooms
  • School new intercom system is being installed this summer - operates in cafeteria, new gym and old gym
    • Old school rough-in work is completed
    • Parish Center upper level next for rough-in work
    • "Wyatt Communications" is contractor
    • Deadline for work was given to Contractor of August 1st for completion
  • Parish Center sewer line repair project
    • Lower level sewer line between boiler room and boys restroom collapsed
    • Four Contractors were contacted
      • Brenneco Plumbing was the only contractor to meet time constraint to complete in time for school startup of August 9th
      • Project was quoted as "time and material not to exceed" - $20,000 was the quoted amount
      • Project was completed July 14th
      • Final cost not received to date
    • There was a brief discussion regarding the Maintenance & Repair budget and any offerings for this project
XV. Board of Stewardship - Vacant
a. There was no  report, however, there was discussion that this Board needs members, people to be involved, nominations, agenda on what people should be doing, etc. Pastor French indicated that names of nominees to serve on this Board can be sent to him and he'll talk to them.
XVI. Financial Report - Treasurer Vacancy
a. No report
XVII. Presidents Report - Dann Keiser
a. No report other than the concerns Dann raised at the June 11th Voters meeting. Dann mentioned one of the concerns as the inactive list and how to minister to them
XVIII. Adjournment
a. Russ Shoemaker moved to adjourn, Jerry Ripke offered a second and meeting closed with prayer.
Respectfully submitted by Steve Berman





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