Parish Planning Council Notes

Archives - July 2018

Parish Planning Council Notes 07/17/2018

July 18, 2018
By Steve Berman

Parish Planning Committee - July 17, 2018

Attending: Dann Keiser, Pastor French, Pastor Heckert, Starlah Smith, Jen Sterrett, Julie Grott, Jerry Ripke, Jake Rogers, Heather Brooks, Lynn Beckham, Mike O'Donnell, Chris Rowan, Russ Shoemaker, Steve Berman

I. Opening Prayer & Devotions
a. Lynn Beckham began with the Devotion referring to Romans 14:19 and drew upon the world of professional sports to describe the importance of teamwork to achieve a common goal/vision. She then led PPC in prayer

II. Approval of June 2018 Meeting Minutes - Pastor French made a motion to approve and Mike O'Donnell seconded. The motion passed

III. Unsung Servants - Amanda Goodspeed, Cory Caylor, and Jenny Caylor were nominated for painting the bathrooms to be renovated and were unanimously approved. The demolition crew and all those involved were also unanimously approved

IV. New Business
a. Board Items? - None reported
b. Budget
Dann Keiser explained that the Voters meeting will be held on August 5th and initiated a discussion regarding the budget. Mike O'Donnell offered that Robert's Rule of Order for debating a motion be considered for the Voters meeting. There were several questions and discussion regarding this topic and Mike explained that if moving forward advance notice should be given. After the discussion regarding the budget, Pastor French made a motion for the original June 3rd budget, with updated actuals, and the revised budget, from the June 19th PPC meeting, both be presented to Voters at the August 5th Special Voters meeting. Mike O'Donnell offered a second and the motion carried.
c. Planning Meeting Continuation
Chris Rowan made some opening comments and spoke about the District Demographic Study and followed up on the RE: Vitality Lutheran Revitalization Program that was introduced at the July 11th Planning meeting. He described we could potentially conduct a needs assessment survey in August/September. Chris further explained we need to look at Stewardship, small group engagement pieces, and small group leadership classes. Starlah Smith offered that Mindy Schlotman can share what she learned from a Fundraising for nonprofits/schools conference that she attended to aid the planning process. There was some discussion and agreement that the next PPC meeting on August 21st be primarily devoted towards planning. Dann explained that Board reports should be sent to each other in advance of the meeting to better devote time towards planning during the meeting. Dann also shared that Mindy should report on her findings from her conference at the August 21st PPC meeting. Lastly, Dann mentioned that the meeting would be held in the Fellowship Hall.
V. Old Business - None reported
VI. Financial Report - Starlah Smith and Jen Sterrett
a. Starlah Smith reported that offerings are up the last three weeks, all operating related bills are paid and that the deficit is shrinking. There was some discussion that we are in the line of credit about $60,000 and that the deficit is about $86,000/$87,000. Lastly, there was some discussion about a donation that was willed to St. James and how we will administer the donation. Pastor French indicated that after further research he can better report and answer questions regarding the topic.
VII. Pastor's Report - Pastor French and Pastor Heckert
a. Pastor French
Pastor French reported that Worship in the Cafeteria went great. He also commented on August events - August 8th first day of school, August 8th Confirmation orientation meeting at 6:30p.m., August 15th Public Confirmation begins
Divine Services conducted - 7
Sermons preached - 7
Hospital visits - 3
Follow up phone calls from staff meeting prayer list - 2
Counseling - 3
Walk ins/phone - 1
Shut ins visited - 3
Classes taught -2
Meetings attended -13
Funerals -2
Weddings -0
b. Pastor Heckert
Pastor Heckert gave the following updates:
  • Finishing Genesis Bible study this upcoming Sunday - finishing ch. 3, possible going into ch. 4 if time permits - either way, ends Sunday
  • Reminder: will not be here July 29, but in Michigan
  • When we discuss budget issues, I'd like to make a few comments
  • Our Saviour Lutheran Church in Monticello, IN  - Pastor John Gore is retiring and the St. James Pastors may help out the Circuit and Our Saviour Lutheran Church in Pastor Gore's absence
Divine Services conducted - 6
Sermons preached - 7
Hospital visits - 3
Counseling - 1
Walk ins - 3
Shut ins visited - 10(+2 attempted)
Classes taught -4
Meetings attended -8
Funerals -1(Arnold Glenn Rainwater - service 07.05.18, Fisher Funeral Chapel)
Weddings -0
VIII. Board of Elders - Mike O'Donnell
a. Mike O'Donnell reported on budget work and that he was pleased with the transition of Worship to the Cafeteria. He commented on adding Elders for Saturday night Communion service and reducing the number of Acolytes
IX. Principals Report - Jake Rogers
a. Jake Rogers reported that school starts on August 8th and orientation dates are July 31st, August 2nd, and August 6th. He then shared there was a staff "kick off" Worship and School meeting at Cornerstone Lutheran Church in Carmel, IN. Jake explained that a site visit has been scheduled at St. James regarding International Students and if successful St. James will be approved to accept International Students. Lastly, Jake reported that New Family and Kindergarten numbers are up, he will be on vacation from July 18th - July 25th, and that a Call Process is underway for a new Superintendent of Indiana schools
X. Board of Christian Education - Heather Brooks and Lynn Beckham
a. Heather reported that Mary Myers has joined the Board and Shawn Cline is no longer serving on the Board. She then explained that the Board will facilitate a Sunday meal on Education Sunday, August 5th
XI. Board of Youth - Karrie Tarter (absent)
a. No report
XII. Board of Parish Education - Becky Rowan (absent)
a. No report
XIII. Board of Human Resources - Mark Bunton (absent)
a. No report
XIV. Board of Evangelism - Jerry Ripke
a. Jerry Ripke spoke about the Project Connect Ministry Program and the many topics and booklets available to promote outreach - Suicide, Depression, Mental Health, How to Pray, etc.
XV. Board of Church Properties - Russ Shoemaker
a. Russ Shoemaker reported that the Board of Church Properties discussed the Sanctuary Interior Restoration and 8 other Summer projects:
  • Sanctuary Roof
    • Meet with Contractors for replacement of damaged shingles and seal down of shingles not properly seating - work to start in Fall
  • Total list of projects scheduled Summer 2018
    • New Church Pews - funded by Century of Faith, Deposit made on pews
    • Sanctuary - Interior Restoration, Crew arrived today
    • Parish Center and Old School - Renovate Restrooms, Tile laid. Final work on plumbing to complete this week and Restroom partition start next week
    • North Parking Lot - Playground Area - Add fencing to secure playground. Also fix main entry gate, Start July 25
    • Pre-School - Install new "LG" Heat/Cooling System Room #102 and #104, Completed
    • Parish Center - Install new "Grease Trap" for cafeteria kitchen area, Finish this week
    • 8th Street Steps(New Gym) - Replace hand rails, Complete before August
    • Church Office stair wells - Install trench drains to stop flooding Church office, Moved out next year
    • Parish Center - Replace roof exhaust fan for (4) restrooms and kitchen, Completed
    • Sanctuary - Install new "LG" Heat/Cooling System for Sanctuary Balcony, Completed. Still need to install line set covers
  • Other
    • There was some discussion about handrails in the School and non-slip strips that go fully across the stairs
XVI. Board of Stewardship (Vacant)
a. No report
XVII. Presidents Report - Dann Keiser
a. No report
XVIII. Motion to Adjourn/Closing Prayer
a. Pastor French made a motion to adjourn and Mike O'Donnell offered a second. The motion carried. Pastor French closed with prayer









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