Parish Planning Council Notes

Posts Tagged "January 2018"

Parish Planning Council Notes 01/16/2018

January 21, 2018
By Steve Berman

Parish Planning Committee January 16, 2018

Attending: Dann Keiser, Pastor French, Pastor Heckert, Starlah Smith, Mike O'Donnell, Heather Brooks, Chris Rowan, Jake Rogers, Julie Grott, Jerry Ripke, Russ Shoemaker, Steve Berman

I. Opening Prayer & Devotions - Board of Human Resources
a. Pastor French led PPC in prayer

II. Approval of November 2017 meeting minutes - Dann Keiser mentioned that a modification should be made to the language under Board of Church Properties, Section XIV subsection f. No other comments were made. Pastor French made a motion to approve the November 2017 minutes as corrected, Heather Brooks seconded and the motion carried.

III. Unsung Servants - Dann Keiser and others from PPC mentioned the following nominees for PPCs consideration: Bonnie Clark and Anda Schaaf for their many years of service to the food pantry, Jerry Ripke for his work on the bulletins and various projects to include VBS, Steve Berman for his work as PPC Secretary, and Bill Crum for his continued leadership and work on the St. James constitutional revisions (noting that although he has stepped down as Head Elder his work has continued). After some discussion no further nominees were mentioned. There was a motion to accept, a second was made and the motion passed.

IV. New Business
a. Dann Keiser opened up the topic of New Business to PPC and after some discussion there were three items brought forward for PPC action. 1. A recommendation for Voters to consider approving Jenn Sterrett to go from Assistant Treasurer to Financial Secretary. A recommendation for Voters to consider approving John Wagner as Chair of the Finance Committee and 3. A recommendation for Voters to consider approving Kyle Myers to serve on the Board of Church Properties. Mike O'Donnell made a motion to approve, Starlah Smith offered a second and motion carried.
V. Old Business
a. Protecting Our Ministry - Constitutional Revisions - Mike O'Donnell reported that a draft of the constitution and bi-laws has been completed with the exception of a few procedural items that still need addressed. There was some discussion and Dann Keiser described that the draft should be sent to PPC to be reviewed by next meeting where it would be a New Business agenda item.
VI. Financial Report - Starlah Smith
a. Starlah Smith referred to the Budget and Balance Sheet reports and highlighted that we had approximately $52,000 in savings, the $60,000 loan was repaid and that we are up to date on paying bills. There was a review of the reports and a brief discussion about the visibility of how and when we paid back the loan of $60,000. Starlah also mentioned the need of a new computer for Mindy Schlotman. Mike O'Donnell made a motion to approve the purchase of a new computer for Mindy Schlotman, Pastor French seconded and the motion passed.
VII. Pastor's Report
a. Pastor French
Pastor French reported on activities and updates:


  • Divine Services conducted - 10
  • Sermons preached - 15
  • Hospital visits - 7
  • Follow up phone calls from staff meeting prayer list - 1
  • Counseling -4
  • Walk ins/phone -4
  • Shut ins visited - 0
  • Classes taught - 16
  • Meetings attended - 5
  • Funerals - 1
  • Weddings - 1
Pastor French reported that the upcoming Voters meeting will be on January 28th. Next Pastor brought up the topic of the St. James gym being considered as the emergency backup location for St. Anthony Rehabilitation and Nursing Center and St. Elizabeth Central. After some discussion a decision was made for the St. James gym to be the emergency location. Dann Keiser described he would draft a letter indicating the decision. Pastor French and Russ Shoemaker were identified as points of contact. Terri Collum, St. Anthony Rehabilitation and Nursing Center Director of Plant Operations, is also a point of contact. Lastly, Pastor indicated that Ash Wednesday will be on February 14th. 
b. Pastor Heckert
Pastor Heckert reported on activities and updates:
  • Divine Services conducted - 15
  • Sermons preached - 16
  • Hospital visits - 3
  • Counseling -3
  • Walk ins -12(?)
  • Shut ins visited - 8
  • Classes taught - 35(?)
  • Meetings attended - 21
  • Funerals - 2 (Mike McCarthy, 11/26/17 memorial, and Jim Sattler, 1/4/18)
  • Weddings - 0 (2x sessions pre-marital counseling)


Pastor Heckert reported on the New member class and described that attendance has been down over the break (not surprising), but perking back up. Making decent headway. He will be redirecting jr high students to Bill Crum's class; loves their involvement and input, but can be distracting. Next topic was the New bible study on Thursday evening on an in-depth study of Genesis that Pastor is writing. He described the work as a bit labor intensive, but quite enjoyable to write and a joy to teach. Pastor then asked PPC if anyone had additional thoughts about a Youth Director. There was some discussion but no action was taken. Pastor shared that he has begun prep work for Lent. Lastly, Pastor shared that he would like to start planning another paintball excursion for youth in the spring - will gauge interest in formation of actual team (both youth and adults)

VIII. Board of Elders - Mike O'Donnell
a. Mike O'Donnell reported that the constitutional review has been completed and shared that work continues with the Board of Youth, Christian Education and the involvement of our Youth
IX. Principals Report - Jake Rogers
a. Jake Rogers reported on the following:

Enrollment - Total School House = 245 students= 143 (Kdg-8) + 102(In, Td, Pre-school & PreK) [Harmony reporting]. 2017-2018 School Choice Scholarship: $211,377.93, 2016-2017 = $190,435.50, 2015-2016 = $213,103

b. Happenings

  • Enrollment for the 2018-2019 School Year will be starting soon. 1st Open House is being planned for February during the day. Board of Education and Jake will also start work through income and expenses for next year for budget planning and Choice School Status
    • Budget
      • What do salary increases look like, if any? % vs. index vs. base vs. combination
      • Jake believes another financial plan is necessary to discuss. Construction projects/Infrastructure upgrades vs. salary plans
  • Science Fair (1/17), Math Competition (1/18), National Lutheran Schools Week (1/21-26), Spelling Bee 1:30p.m. in the Sanctuary (1/25), Open House, ISSMA Solo & Ensemble Contest (Last weekend Jan., 1st weekend Feb.), SJS Boys Basketball Tournament (Feb. 2-4)
  • Calendar
    • Snow Day taken on Friday, January 12. Snow Makeup day will be Friday, May 11
    • 2018-2019 School Calendar "barebones" version to be presented and approved at February Board of Education meeting
X. Board of Christian Education - Lynn Beckham (absent) & Heather Brooks
a. Heather Brooks reported on several topics with the first being security related matters referring to gate access. Next Heather shared that discussions are underway regarding school tuition. Other topics touched on include healthcare, salaries and enrollment with associated recruitment efforts. "Think Big" topics included SGOs, IT infrastructure and grant writing.
XI. Board of Youth - Karrie Tarter (absent)
a. No report
XII. Board of Parish Education - Becky Rowan (absent)
a. No report
XIII. Board of Human Resources - Mark Bunton
a. No report
XIV. Board of Evangelism - Jerry Ripke
a. Jerry Ripke shared with PPC that the Lutheran Hour airs every Sunday and spoke about Lutheran Hour Ministries international efforts to proclaim the Gospel. Jerry shared that outreach efforts can be taken to make a difference in the lives of hurting people who need the message of hope. Lastly, Jerry spoke about a men's network bible study on Friday and the need to get people involved. Jerry spoke about putting an insert in the bulletin to help with this effort.
XV. Board of Church Properties - Russ Shoemaker
Russ Shoemaker reported on the following:
a. Status of Summer Projects:
  • Sanctuary Exterior Wall & Windows Repair
    • Sanctuary Storm Windows - Russ had meeting with Lafayette Glass and they plan on starting install of scaffolding on east and west side Sanctuary to clean glass frames and start install storm windows glass
  • Sanctuary Roof - Manufacturer "Certainteed" has responded to warranty Claim
    • Russ has signed warranty claim to Manufacturer "Certainteed". Manufacturer has agreed to pay a cash settlement of $4,650 to have installer "Bone Dry Roofing" to use Manufacturer's seal down procedure of feathered up shingles. Certainteed has confirmed in written statement that warranty is not changed going forward
    • Repairs will be made in spring to assure good seal down of shingles
  • Parish Center Sewer line repair project
    • Brenneco Plumbing will be finishing sewer repair by installing "Alarm System" that informs us that a new lift station is not functioning. This is an audible alarm system with a strobe light. Install date is Thursday morning 1-17-18
b. New Pew Project - Century Of Faith (COF)
  • Sub-committee met, Thursday 1-11-18, to discuss 4 manufacturer's selected and move forward on calling for site visit
    • Committee finalized a list of questions to submit to Rep's of manufacturers to address at time of site visit
    • Plan was put in place to finish site visits by mid-February and present selected Manufacturer to whole Board of Church Properties for final approval at March meeting
c. Board of Church Properties discussion on progress on funding Sanctuary Interior Restoration investigation
  • Cost of Restoration
    • Interior Restoration  $137,500, Electrical Repairs, Carpet replacement   $12,500 est. for a total of $150,000
    • COF funds committed to date $100,000   $50,000 pews/$50,000 Restoration
  • There was some discussion amongst PPC about an announcement and an opening up of this topic to the congregation

d. Other

  • Most of Surveillance cameras installed and all #911 Panic Buttons in Church/School Office areas. Also installed is a Church Office entry door monitor/Buzz - in button for Church Secretary and Business Manager. This is to complete security for all Campus buildings. This also provides safety to Church staff when only 1 or 2 staff are in office
  • Board of Church Properties voted to approve new board member, Kyle Myers
e. New Business - New furnace installed Old School adjacent to Art room
  • Working on problems with temperature in Pre-school rooms
f. Final Comments
  • Russ initiated a discussion about volunteers for snow removal particularly in the areas of the stairs and some sidewalks. Need 2-3 people for about an hour
  • Russ mentioned that work is being done on two boilers
XVI. Board of Stewardship (Vacancy)
a. Looking for a chair for this Board
b. Finance Committee looking to transition stewardship to Chair
XVII. Presidents Report - Dann Keiser
a. Dann Keiser spoke to Board Chairs about working on their long range planning (2-5 years)
XVIII. Adjournment
a. Pastor French made a motion to adjourn and Russ Shoemaker offered a second and the motion carried. Pastor Heckert closed with prayer.
Respectfully submitted by Steve Berman, Secretary





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